Team Imagineers Data Collection and Privacy Statement  May 2018

 

Team Imagineers is a Community Interest Organisation/Charity (Charity number 1170434).

 

Trustees are responsible for administering the group’s activities in line with a written constitution.

 

Team Imagineers understands that privacy and the security of your personal information is extremely important.

 

Because of that, this policy sets out what we do with your information and what we do to keep it secure. It also explains where and how we collect your personal information, as well as your rights over any personal information we hold about you.

 

What information do we collect from you?
We may collect personal information about you when you contact us regarding any aspect of our work e.g. projects, volunteering, workshops, events, bookings, enquiries, or fill out an evaluation form. We will ensure that we only collect enough information in order to ensure we provide the appropriate service, and which is reasonable and fair. The legal basis for processing your personal information is usually your consent for information such as: emails, address, phone number, name, feedback and comments,

 

This could be provided by: forms, social media, email, on our website, or text message.

 

We may use information you give us to:

 

• Monitor our projects, report to people who fund our work or future funders as anonymised information (we won’t use your name)

• Understand more about you, meet your needs and improve what we do.

• Conduct market research, either ourselves or with reputable agencies

• Help answer your questions and solve any issues you have.

• Send you a newsletter (email only), tell you about other events or workshops that we run.

• We may use your phone number to: contact you about Team Imagineers, events which you are involved in when we cannot reach you in a timely way by other means.

 

You can opt out from all emails by contacting us at teamimagineers@gmail.com please use ‘OPT OUT EMAILS’ as the email subject.

 

How we will ensure your information is kept safe

We take security measures to protect your information including:

• Firewalls, and secure passwords, to data stored in google docs, or on computers Team Imagineers uses.;

• never asking to share passwords;

• limiting access to paper-based information to only those who need to see it.

 

Your rights:

 

Your information will be kept online and in some instances a paper copy may be kept securely,  e.g. from feedback forms at events. You have the right at any time to ask the Trustees to provide a written copy of your details, to make changes, or partially remove details from our records, you have the right for your details to be removed upon request.  We will comply with any requests within 30 days. Please contact the Trustees by email at teamimagineers@gmail.com

 

Third parties:

 

The group will utilize third party services for storage and backup of data, and for sending emails, where we can be assured that data remains under our control and is processed in a secure and private fashion. However, we will not share your contact details with anyone else without your explicit instruction.

 

How we share your information

We will not disclose your personal information to any organisation or person outside Team Imagineers without your consent except:

 

• to help prevent fraud, and if required to do so by law

 

Last updated 22nd of  May 2018